![]() You’ll need to be proactive about how you handle your invoices, such as by creating terms and conditions. Simply sending out an invoice won’t ensure it’s paid. Establishing Terms and ConditionsĪs a cleaning business owner, you don’t want to set yourself up for non-payment. If they appreciate your services as much as you appreciate them, they’re more likely to return. It’s good practice to include a line at the bottom that thanks the customer for their business. Don’t be afraid to cross-sell or up-sell as well. You’ll find some businesses including customer testimonials and notices of new services now available. Another option is to offer a discount for referring a customer to your company. They can use this at the time of their next cleaning service purchase. If you have a discount code system set up, you can provide a unique code tied to that particular customer. Or you can offer a unique discount for that particular customer if used within the next 30 to 60 days.ĭon’t forget to include a call to action, such as “Call now to schedule an appointment” followed by your phone number. Maybe you have a December Special coming up that you want them to know about that offers 15% off cleaning services. For example, at the bottom of your invoice, you can include a special discount. Now that your invoice is all set up, it’s time to include additional information you can use to boost customer retention. Using Your Cleaning Invoice to Promote Your Business Be sure to include the payment methods you accept. In this area, you can include taxes, discounts, and late fees that are tacked onto the subtotal. Lastly, don’t forget to put the total amount due. You don’t want it to be too long of a time frame because you risk the customer forgetting to pay it. The latter two allow the customer to pay within 15 or 30 days.įourteen days is the recommended length of time to give customers to pay an invoice. There are several options you can use, such as due on receipt, net 15, or net 30. Also, don’t forget to put the date you’re sending the invoice, along with a due date for the payment. Showing how everything adds up will, again, help clarify what the customer’s paying for.Īt the top of each customer’s invoice should be a unique invoice number to identify that particular bill. For example, if you charge hourly, then you can show floor cleaning at $60/hr for 3 hours, Totaling $180. The itemized list of cleaning services rendered should have accurate dollar amounts by the unit or hour. So as a rule of thumb, include a description for each service provided. Transparency is key to getting paid on time, as it helps to reduce the chances of a dispute. It’s best to do an itemized list so your clients know exactly what they’re paying for. This includes filling out their name, address, phone number, and a list of services provided. Now, it’s time to complete your invoice with accurate customer details. Ensuring the Accuracy of Your Cleaning Invoice Make it easy for them to get in touch with you and you’ll have a better chance of getting paid on time. Don’t make the mistake of assuming they have your contact details on file. Remember, your client likely has several other vendors they work with. This makes it easy for your clients to contact you in case they have any issues with the invoice. Next to this should be your business details, such as the address, telephone number, fax number, website, and email address. ![]() Place this at the top of the page, either in the left/right corner or right in the middle. It’s also important to include your logo-this can be an image or the name of your business with the tagline beneath it. How do you incorporate all of this into a simple invoice? It represents your brand, shows your professionalism, and entices customers to not only pay you, but contact you again in the future for cleaning services. Your invoice is an extension of your business. Let’s get started! Designing a Professional Cleaning Invoice This way, you can enhance your chances of getting paid on time. In this article, we’re going to talk about how to make a professional cleaning invoice and the best methods for managing them. Then you end up sending countless emails trying to remind clients to pay you. They send out an invoice and then they wait to receive payment. In many cases, cleaning service providers aren’t paid in advance or at the time of service. One of the reasons businesses fail to get paid on time is because of their poor (or non-existent) invoicing system. No matter how well you clean, it won’t account for much if you struggle with getting paid. If you’re thinking about doing the same or already have one, then there’s a big pie to take a slice from.īut in order to be successful in any business, you need to take care of the back-end work. These numbers seem promising for anyone looking to start a commercial cleaning business. And it’s expected to grow 6.6% each year. The contract cleaning industry is worth $78 billion. ![]()
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